Privacy Notice – General users
Introduction
This website is owned by CIRIA trading as the UK BIM Alliance takes your privacy very seriously. This Privacy Notice is intended to set out your rights and answer any queries you may have about your personal data. If you need more information, please contact: info@ukbimalliance.org
Our personal data handling policy and procedures have been developed in line with the requirements of the 1995 European Union Data Protection Directive (Directive 95/46/EC) and the General Data Protection Regulation and applicable national law.
What personal data do we collect?
We collect and process personal data about you when you interact with us and our products and services. The personal data we process includes:
name;
email;
company name;
job title;
any other personal data you provide.
How do we use this personal data and what is the legal basis for this use?
We process the personal data listed in paragraph 1 above for the following purposes:
to comply with applicable law and regulation;
with your express consent to respond to any comments or complaints we may receive from you, or to investigate any complaints received from you or from others, about our website or our products or services;
we may use information you provide to personalise (i) our communications to you; (ii) our website; and (iii) products or services for you, in accordance with our legitimate interests;
to monitor use of our websites and online services. We may use your information to help us check, improve and protect our products, content, services and websites, both online and offline, in accordance with our legitimate interests;
we may use your information to invite you to take part in market research or surveys.
We may also send you direct marketing in relation to the UK BIM Alliance’s relevant updates. Electronic direct marketing will only be sent where you have given your consent to receive it, or (where this is allowed) you have been given an opportunity to opt-out. We will not send you direct marketing of third-party products or services although our own products or services may on occasion include co-operation with third parties. You will continue to be able to opt-out of electronic direct marketing at any time by following the instructions in the relevant communication.
With whom and where will we share your personal data?
We may share your personal data with our subsidiaries to process it for the purposes of inter-group administration and to deliver products or services where elements of these are provided by the UK BIM Alliance other than those with which you have directly contracted.
We may also share your personal data with the below third parties:
our professional advisors such as our auditors and external legal and financial advisors;
marketing and communications agencies where they have agreed to process your personal data in line with this Privacy Notice;
market research companies;
our suppliers, business partners and sub-contractors; and/or
search engine and web analytics.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if needed for the legal protection of our legitimate interests in compliance with applicable laws. Personal data may also be shared with third party service providers who will process it on behalf of UK BIM Alliance for the purposes above. Such third parties include, but are not limited to, providers of website hosting, maintenance, call centre operation and identity checking.
In the event that our business or any part of it is sold or integrated with another business, your details will be disclosed to our advisers and those of any prospective purchaser and will be passed to the new owners of the business.
How long will you keep my personal data?
We will not keep your personal data for any purpose longer than necessary to fulfill the original or a compatible purpose.
Where you are a user, we will keep your personal data for the length of any contractual relationship you have with us and after that for a period of up to 3 years.
We may retain your personal data for a time beyond the specified retention period, to allow for information to be reviewed and any deletion to take place. After it is no longer necessary for us to retain your personal data, we dispose of it securely according to our Document & Information Retention Policy.
Where is my data stored?
The personal data that we collect from you may be transferred to, and stored outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers, in which case the third country’s data protection laws will have been approved as adequate by the European Commission or other applicable safeguards will be in place. Further information may be obtained from our Privacy Team.
What are my rights in relation to my personal data?
You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, clicking the unsubscribe button on any communication we have sent to you or by contacting us.
Where you have consented to us using your personal data, you can withdraw that consent at any time.
If the information we hold about you is inaccurate or incomplete, you can notify us and ask us to correct or supplement it.
You also have the right, with some exceptions and qualifications, to ask us to provide a copy of any personal data we hold about you.
Where you have provided your data to us and it is processed by automated means, you may be able to request that we provide it to you in a structured, machine readable format.
If you have a complaint about how we have handled your personal data, you may be able to ask us to restrict how we use your personal data while your complaint is resolved. In some circumstances you can ask us to erase your personal data (a) by withdrawing your consent for us to use it; (b) if it is no longer necessary for us to use your personal data; (c) if you object to the use of your personal data and we don’t have a good reason to continue to use it; or (d) if we haven’t handled your personal data in accordance with our obligations.
Where can I find more information about the handling of my data?
Should you have any queries regarding this Privacy Notice, about the UK BIM Alliance processing of your personal data or wish to exercise your rights you can contact UK BIM Alliance’s Privacy Team using this email address: info@ukbimalliance.org. If you are not happy with our response, you can contact the Information Commissioner’s Office: https://ico.org.uk/
CIRIA Griffin Court, 15 Long Lane, London, EC1A 9PN UK.
CIRIA is a company limited by guarantee. Registered in London No 790505.
VAT Reg. No. GB 240 1313 27.
Cookie policy
Like most websites, this one uses cookies.
Cookies are small text files stored on your computer by your browser. They’re used for many things, such as remembering whether you’ve visited the site before, so that you remain logged in – or to help us work out how many new website visitors we get each month. They contain information about the use of your computer but don’t include personal information about you (they don’t store your name, for instance). This policy explains how cookies are used on this website in general – and, below, how you can control the cookies that may be used on this site.
About this Cookie policy
This Cookie Policy applies to this website (“the Website”).
By accessing the Website, you agree that this Cookie Policy will apply whenever you access the Website on any device.
Any changes to this policy will be posted here. We reserve the right to vary this Cookie Policy from time to time and such changes shall become effective as soon as they are posted. Your continued use of the Website constitutes your agreement to all such changes.
Our use of cookies
We may collect information automatically when you visit the Website, using cookies.
The cookies allow us to identify your computer and find out details about your last visit. You can choose, below, not to allow cookies. If you do, we can’t guarantee that your experience with the Website will be as good as if you do allow cookies.
The information collected by cookies does not personally identify you; it includes general information about your computer settings, your connection to the Internet e.g. operating system and platform, IP address, your browsing patterns and timings of browsing on the Website and your location.
Most internet browsers accept cookies automatically, but you can change the settings of your browser to erase cookies or prevent automatic acceptance if you prefer.
These links explain how you can control cookies via your browser – remember that if you turn off cookies in your browser then these settings apply to all websites not just this one:
Internet Explorer http://support.microsoft.com/kb/278835 (this page links to further information for different versions of IE – the mobile version is at http:/ /www.microsoft.com/windowsphone/en-us/howto/wp7/web/changing-privacyand-other-browser-settings.aspx).
Chrome: http://support.google.com/chrome/bin/answer.py?hl=enGB&answer=95647
Safari: http://docs.info.apple.com/article.html?path=Safari/5.0/en/9277.html (or http://support.apple.com/kb/HT1677 for mobile versions)
Firefox: http://support.mozilla.org/en-US/kb/ Enabling%20and%20disabling%20cookies
Blackberries: http://docs.blackberry.com/en/smartphone_users/deliverables/ 32004/Turn_off_cookies_in_the_browser_60_1072866_11.jsp
Android: http://support.google.com/mobile/bin/answer.py?hl=en&answer=169022
Opera: http://www.opera.com/browser/tutorials/security/privacy/
Types of cookie that may be used during your visit to the Website
The following types of cookie are used on this site.
We don’t list every single cookie used by name – but for each type of cookie we tell you how you can control its use.
Analytics cookies. They monitor how a visitor moves around the Website and how they reached it. This is used so that we can see total (not individual) figures on which types of content users enjoy most, for instance. You can opt out of these if you want: Google: https://tools.google.com/dlpage/gaoptout
Third-party service cookies. Social sharing, video and other services we offer are run by other companies. These companies may drop cookies on your computer when you use them on our site or if you are already logged in to them. 
 Here is a list of places where you can find out more about specific services that we may use and their use of cookies:
Facebook’s data use policy: http://www.facebook.com/about/privacy/yourinfo-on-other AddThis (the service that runs some of our social sharing buttons): http://www.addthis.com/privacy#.T6j–usS0bw
Twitter’s privacy policy: https://twitter.com/privacy
These cookies cannot be turned off individually but you could change your browser setting to refuse all cookies (see above) if you do not wish to accept them.
